Minneapolis, Minnesota
Minneapolis, Minnesota
Minneapolis, Minnesota
Minneapolis, Minnesota
Minneapolis, Minnesota
Thief River Falls, Minnesota
Minneapolis, Minnesota
Minneapolis, Minnesota
Bloomington, Minnesota
Posted: 18-Mar-23
Location: Evanston, Illinois
Salary: Open
Categories:
Internal Number: 47370
Department: MCC Computer Science
Salary/Grade: EXS/6
About McCormick:
Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
Job Summary:
The Financial Administrator in the department of Computer Science (CS) oversees a variety of sponsored and non-sponsored financial functions including managing the CS financial team and the daily financial operations of the department. Under the guidance of the department Business Administrator, provides transactional oversight, ensuring financial administration activities are completed in a timely, accurate, and compliant manner. Initiates, reviews and analyzes department financial data from several sources to administer and maintain strategic plans used in financial planning, grant post-award administration, budgeting and/or operations. Provides guidance and training for department financial staff. In collaboration with the Business Administrator and Research Administrator, monitors sponsored and non-sponsored budgets and manages related activities such as reconciliation, spending plans, and financial reports for sponsors. The ideal candidate will have a strong management and financial background, experience with sponsored funding, and a focus on providing excellent customer service.
- Supports a university accounting-related area or program.
- Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
- Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
- Please highlight areas of responsibility below:
- `Accounting policy & procedure
- Accounts payable
- Accounts receivable
- Additional/special pay
- Analysis
- Audit
- Chart &/or account coding
- Creating new accounts
- Expense reimbursement
- Forecasting
- Grants &/or awards
- Journal &/or ledger
- Payroll
- Purchase orders
- Reconciliation
- Reporting
- Salary administration
- Student funding
Specific Responsibilities:
Budget:
- Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
- Prepares analysis & reports.
- Provides account research.
- Assists with budget projects.
- Updates budget estimates & provides commitment tracking support for all financial activity.
- Ensures lead schedules are prepared.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Acts a Budget Office expert on units and functions within portfolio of responsibilities.
- Coordinates &/or provides information for the annual salary review process.
- Reviews & reconciles actual expenses to budget per NU Audit guidelines.
- Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
- Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
- Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
- Provides support for annual audit workpapers and quarterly financial statement workpapers.
- Maintains, and updates financial models and analysis.
Transactions:
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares & delivers bank deposits
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal &/or granting agency audit requests.
- Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards:
- Reviews PI funding status on a monthly basis.
- Works with Dept &/or Research Administrator regarding financial grants management issues.
- Provides data for grant proposals; submits proposals
- Develops &/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, &/or effort reporting.
- Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
- Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
- Verifies accurate set up of sponsored project accounts.
Administration:
- Processes & presents data & information through the application of database, graphic & spreadsheet software.
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
- Performs general office support activities
- Manages operation of or interaction with a computer system or system processes that support the area or program.
- Ensures that area service level goals are met.
Training:
- Provides training and support to related university units or program participants; maintains website and training materials
Supervision:
- Supervises temporary, part-time or work study students
- Provides work direction to others
- Supervises other employees
- Assists with hiring employees
Miscellaneous
- Performs other duties as assigned.
Minimum Qualifications:
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
- Familiarity with financial reporting.
- Working knowledge of accounting principles, methods & procedures, and financial reporting
- Ability to complete accurate budget plans and reports and forecasts.
- Ability to evaluate budget scenarios and to interpret and analyze budget and accounting reports.
- Fluent in Excel. Competent in Word and other Windows applications.
- Solid interpersonal skills, diplomatic, maintains confidentiality and exercised discretion in handling financial matter.
- Efficient, able to multi-task.
- Self-directed. Assumes responsibility for one's work; takes initiative. Demonstrated ability to work on multiple projects simultaneously.
- Ability to identify, research, and solve problems.
- Strong oral and written communication skills.
- Attention to detail.
Preferred Qualifications:
- Previous business experience in a university academic setting desirable.
- Knowledgeable and experienced with People Soft NU Financials and the MyHR system.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
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About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.
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