Upper Midwest HERC

Position Summary
This position will offer administrative support to the Office of Human Resources with functions to include the management of schedules/calendars, meeting management, create and maintain office documents such as phone lists, organizational charts, etc. Aiding Sr. Leadership team with PowerPoint presentations and additional tasks upon request. This individual will also maintain departmental website, assist with departmental purchases (office supplies and IT equipment), ensure PCard expenses are justified and processed, assist department with the on-boarding process of new hires, as well as assist with resignations. Manage and maintain multiple vendors relationships, working through issues and contract renewals with leadership and procurement. Facilities space planning coordinator of department.

Job Duties:
45% - Assist in the management of Sr. Leadership schedules/calendars as needed,  providing assistance with meeting request logistics (conference rooms, AV, meals, etc.). Assist all OHR departments with administrative support – filing, scanning, scheduling meetings, maintain office email distribution lists,  identify opportunities for improvement and initiate those changes. Work with Facilities for scheduling ServiceNow tickets (office space repairs).
20% - Manage and maintain vendor relationships to entail the creation of department purchase orders,  change order, and aid departments with budget inquires. Ensures that the office supplies are ordered/organized and PCard expenses are reconciled in a timely fashion. Main contact for office needs.
10% - Collaborate with peers to streamline process across OHR Admin Department; all-staff meeting, campus initiatives; Community Fund Drive campaign, benefit enrollment, new employee reception, etc.
10% - Manage IT equipment for OHR; request reimaging, placing orders for new equipment, maintaining office inventory. Work with OIT for scheduling ServiceNow tickets (phone, technology).
10% - Mange on-boarding of OHR new hires; Prep office space for new hire (order equipment when needed). Prepare on-boarding materials for hiring manager. Ensure new hires have been included in office distribution list and provide building access. Upon termination of employment communicate with the responsible department for prompt removal of building access and distribution list.
5%  - Other duties as assigned
 

Required Qualifications:
Bachelor’s degree with at least 2 years of experience or a combination of related education and work experience to equal six years; position involves comparing, verifying, and reconciling data to help department achieve overall objectives

Preferred Qualifications:
High degree of integrity and ability maintain confidentiality and trust among employees and with clients
Strong analytical, problem solving and project management and time management skills
Ability to work collaboratively in a team environment
Ability to foster positive partnering relationships among university stakeholders, governance committees, benefits team, OHR, University HR partners, Finance, IT, and carrier/vendor partners
Capable decision-maker
Strong customer service skills and project management experience
Excellent interpersonal skills
Excellent writing, presentation, and communication skills
Google Workspace: Gmail, Chat, Meet, Calendar, Doc, etc.
MS Office skills: Excel, Word, and PowerPoint

About University of Minnesota Twin Cities

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