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UW Facilities Finance & Administration provides financial, procurement and sourcing, human resources, and communications leadership to all of UW Facilities (UWF). UWF is one of the largest and most diverse administrative units on the Seattle campus supporting a large urban campus. UWF manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. Our teams can be organized into four main groups: Finance & Administration, Asset Management, Operations, and Business Intelligence.
Finance & Administration has an outstanding opportunity for a Business Diversity and Equity Program Manager.
Reporting to the Assistant Director of UW Facilities Procurement & Sourcing, the Business Diversity and Equity Program Manager’s (BDEPM) primary purpose is to assume responsibility for all UW business diversity and equity reporting and program management operations, policies, and standard operating procedures. The BDEPM is expected to lead diversity goals in the procurement and contracting businesses processes, and may have leadership responsibilities to student interns in the program.
A critical component of the BDEPM role is to ensure UW’s continuous compliance with federal, state and local regulations and communicate changing state mandates regarding business diversity and inclusion. The BDEPM engages the internal and external community to further UW’s mission of engaging and solidifying lasting, mutually beneficial relationships with a range of small, local, and diverse suppliers as set forth in RCW 43.26 and Policy 16 by the Board of Regents September 2015.
UW Facilities (UWF) manages the UW’s Business Diversity and Equity (BDE) Program. This responsibility requires that beyond the service and delegated authority for capital construction, real estate, maintenance and operations, UWF is responsible for all diverse business and equity policies across all UW lines of business.
KNOWLEDGE: UW Facilities Procurement & Sourcing department supports all operational sourcing, procurement, and buying of goods, services, and construction. The BDEPM must have a thorough understanding of industry buying and inclusion of a diverse supplier base; an experienced knowledge of diverse supplier certifications and classifications, and develop strategies for inclusion across a wide range of commodities, and incorporate related rules and regulations.
BUILDING CONSENSUS AND RELATIONSHIPS: Proven success in bringing multiple parties to consensus on diverse business inclusion and social justice best practices, breaks down barriers to shared success, and effectively implements large-scale change through collaboration and knowledge sharing.
ANALYTICS and REPORTING: The BDEPM will independently review data and prepare monthly business reports for all UW contracting and buying; provide comprehensive analyses on buying trends, spend patterns, opportunities to increase diverse spend, or similar. The BDEPM will independently manage and maintain accountability for all diverse business inclusion policies and programs, including Executive Policy 16, across the UW. The BDEPM will also support project-cycle metrics to provide business reporting to the VP of Facilities and the Board of Regent’s Diversity Equity and Inclusion Committee.
INTERFACE with CENTRAL PROCUREMENT SERVICES: The BDEPM builds on the baseline processes developed by Central Procurement to maximize opportunities for diverse suppliers from every dollar spent. The Business Diversity team interfaces, coordinates, and collaborates closely with UW Central Procurement, as well as all unit operations, maintenance, and construction projects for all three campuses.
INTERFACE with UW DEPARTMENTS: The BDEPM will work collaboratively with representatives across all UW’s units, departments, and all 18 schools and colleges across campus facilities in Seattle, Bothell, Tacoma, and other areas to monitor and increase diverse spend. This interface is essential to support UW’s commitment to supporting certified local, small, and diverse members of the Washington State Office of Minority and Women’s Business Enterprises.
INTERFACE with DIVERSE BUSINESS COMMUNITY AND STATE: The BDEPM will independently identify, track and educate the UW community on current requirements and needs of both community expectations and State. The BDEPM will represent UW in community based boards, professional associations, advisory committees or similar.
BUSINESS PROCESS AND PROCESS IMPROVEMENT: The BDEPM will identify gaps in current procurement and buying process, as well determine where existing processes can be improved. The BDEPM will partner with members throughout the Enterprise, from administrative support to executive leadership, to identify, socialize, and institute process improvements while addressing necessary policy changes to support a long-term reduction in inefficient practices and unnecessary spending.
EMPOLYEE ENGAGEMENT and STEWARDSHIP: Under the leadership of the Director of UWF Procurement & Sourcing/Business Diversity and Equity, the BDEPM will establish a forward-thinking culture to support diverse businesses, focusing on education, collaboration, acute expertise of related regulations, and increased operational effectiveness.
Primary Duties and Responsibilities
30% - Data Gathering and Reporting
•Oversee the preparation and revision of all the various UW BDE diversity reports •Liaise with various business analysts and enterprise data groups on a monthly, quarterly, annual reporting cycle •Establish best practices to ensure data being gathered in accordance with BDE policy and state reporting requirements •Responsible for the timely and comprehensive reporting needs of diverse business spend for the University
20% - Inclusive Procurement Best Practices Education and Support
•Liaise with the State Office of Minority and Women Business Enterprises “community of practice” to ensure UW adherence to the Disparity Study best practice recommendation for the inclusion of diverse businesses •Understand, apply and ensure compliance with all federal, state, and university required diverse business inclusion and procurement requirements •Develop training programs and recommend continuous education policies across the UW for all procurement and buying transactions
20% - Stakeholder and Campus Engagement
•Plan and lead monthly BDE Partner meetings, oversee partner collaboration •Independently manage continuous stakeholder and campus engagement strategies and work plans •Generate and implement efficient business equity processes organization-by-organization •Perform analysis and benchmarking to ensure authentic and meaningful engagement •Discover and partner with new stakeholders •Report quarterly on engagement work plan progress •Conduct market research and development of potential diverse stakeholders for the UW •Understand target partner markets and how those partners accomplish their best and highest work
10% - Event Planning
•Oversee the scheduling and participation of UW in the community regarding diverse business events and public programs •Plan and host several internal and external recognition and awards events each year •Liaise with various community organizations regarding similar •Manage sponsorships and memberships to various community based organizations
10% - Diverse Business Development
•Liaise with the Supplier Diversity programs and Registered Student Organization(s) to identify diverse businesses ready for development •Plan and participate in the Foster School Consulting and Business Development Center Ascend program •Cultivate and manage diverse supplier relationships through interviews, meetings, supplier development, and frequent communication •Identify metrics for evaluation and develop scorecard/rating system that ties to reporting and best practices.
10% - Business Process Improvement
•Participate in continuous business and procurement improvement projects •Contribute to all assigned project teams regarding procurement, buying, and/or contracts. •Write and update any process and procured documents as needed to reflect current business process improvements from a diverse business inclusion lens
•Demonstrate personal integrity and trustworthiness. •Manage stressful situations and changing priorities effectively. •Anticipate, recognize and resolve problems. •Be responsible and accountable. •Use organizational skills and provide attention to details. •Maintain a positive, optimistic, and success-oriented attitude. •Exercise professionalism, which includes being tactful and courteous. •Continuously promote a safe work environment.
•Bachelor’s degree in business or a related field •Supplier diversity program management knowledge and experience •Minimum of five years of progressively responsible experience in procurement, contracting, policy development, program development and oversight or similar •A record of accomplishment of successful project management •Excellent written and verbal communication skills •Ability to lead meetings, give presentations, work with facts and be able to tell a story with numbers •Demonstrated success in building and sustaining positive customer and other relationships •Commitment to working within an organizational framework of continuous process improvement •Proficiency with Microsoft Office Suite
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Experience in public procurement in the state of Washington, local government, or public higher education; especially in a facilities or construction environment.
Conditions of Employment:
•We are heading back towards in-person work and the interim conditions can be discussed in the interview process. •Must be able to work in a non-smoking environment. •Regular and predictable attendance is required.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
You will be asked to submit a cover letter AND your response (in a separate “Cover Letter Assessment”) to the following (limited to 7900 characters):
We would like to know more about your experience with diversity, race and equity, and social justice. Please tell us about your experience engaging and working with diverse communities – particularly in the context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.