The Department of Pediatrics administrator is a Medical School leader and who reports to the Department Head and functions as part of the Department’s leadership team along with the faculty vice chairs for clinical affairs, education, faculty development, diversity-equity-inclusion and research. The administrator participates in strategy development and priority setting for the Department, is prominent member of college-wide process improvement initiatives, and leads the Department’s administrative organization.
Within the Department there are 200 paid faculty and 180 affiliate and adjunct faculty, along with 130 residents and fellows and 600 staff. Annual clinical revenues are $48M and direct cost in NIH grant funding are $25M. The Department is organized in 17 academic divisions and the Department Administrator oversees the managers of these units. The Department of Pediatrics houses several research centers and partners with the Office of Academic Clinical Affairs to support research centers such as the Masonic Institute for the Developing Brain.
The Department administrator partners with the Head of the Department of Pediatrics (who also serves as, the Clinical Service Unit Manager for Pediatrics, and the Physician-in-Chief of the University of Minnesota Masonic Children’s Hospital) to carry out the academic and clinical missions throughout the academic department, clinical partnerships, and partner organizations. The Department Administrator partners with faculty leaders from other departments, as well as other managers from throughout the Medical School, UMPhysicians, MHealth Fairview, the Minneapolis VA, Hennepin County Medical Center, Regions and other affiliate and contract sites.
The Department Administrator has responsibility in the following areas:
Support Faculty Achievement Across the Tripartite Mission (30%):
Support faculty leadership in achieving the desired balance of faculty effort across teaching, research, administrative and clinical responsibilities.
Collaborate with HR, Finance and the Department’s Office of Faculty Affairs & Diversity on faculty hiring requests, searches, hiring, onboarding, mentoring, promotions and tenure.
Partner with clinical practice to manage faculty compensation to ensure consistent application of compensation model.
Collaborate with education team including the education manager, vice chair for education and faculty program directors for operations and financing of UME and GME programs.
Partner with research team including research director, vice chair for research and associate vice chair. Support pre-award team of five employees and clinical research team of ten employees.
Division Administrative Services (30%):
Management oversight of senior level division administrators with joint accountability to the 17 faculty Division Directors.
Lead process improvement initiatives to ensure effective, efficient administrative support.
Ensure excellent communication across the Department’s administrative units and faculty.
Oversee facility needs and technology needs of the Department.
Clinical Oversight & Management (20%):
Serve as a member of the Department’s Clinical Service Unit (CSU) Governing Board.
Partner with leadership of MHealth Fairview service lines and domains, Business Development, UMP clinical operations teams, and medical directors to achieve organizational goals and align priorities.
Partner with UMP practice management resources and utilize reporting to ensure optimization of faculty clinical practice.
Implement practice management standards and policies of UMP and MHealth Fairview.
Provide inputs into CSU budgeting, monitor CSU budget and forecasts in partnership with UMP finance.
Planning & Project Management (10%):
Partner with the Department head and other faculty leaders to develop and implement strategic initiatives.
Proactively identify challenges and provide problem solving recommendations.
Participate in committees and operational workgroups in collaboration with counterparts from the University, UMPhysicians, and MHealth Fairview.
Finance and Human Resources (10%):
Partner with Finance Director on finance needs of the department, including accounting, post award grants administration, budget and forecast development, financial reporting, performance analysis and compliance.
Partner with HR Manager on human resources needs of the Department, including employee relations, recruiting, compensation, payroll, leaves, HR transaction processing and compliance.
Minimum of 12 years of related experience in a healthcare or academic setting, including a minimum of 5 years in a management role with supervision and budgetary responsibility
Strong service orientation, oral and written communication skills, judgment and the ability to work collaboratively with faculty, staff and students
Demonstrated project management skills
Demonstrated ability to develop professionally and assume increasing levels of responsibility
Master’s degree in Business, Healthcare Administration or related field
Experience in Academic and Clinical environments
Management experience in an academic, research, health care or similar setting, ideally with a physician leader
Knowledge of Six Sigma and/or Lean principles and systems
Knowledge of the administrative requirements associated with sponsored research, physician practice management
Internal Number: 341108
About University of Minnesota, Twin Cities
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