The School of Public Health is committed to anti-racism and anti-oppression in our mission and operations. In pursuit of this goal, we consider an applicant’s record working with individuals from historically marginalized backgrounds and experience identifying and eliminating systemic barriers to academic success. Because the SPH and the Division seek to increase the diversity of its workforce, we particularly encourage applications from those who belong to groups that have been historically underrepresented in our discipline, including those who are Black, Indigenous, and people of color, those with disabilities, and those from LGBTQIA+ communities
This position is the manager of a group responsible for all tasks related to the Division of Epidemiology and Community Health's (EpiCH) six graduate degree programs and Division Training Committee (DTC). The DTC oversees teaching and training issues in the Division and is comprised of program directors, faculty, staff, and students. The individual reports to the DTC chair and works in collaboration with the School of Public Health, other units, program directors, faculty, staff, students, and the DTC chair on student and academic affair issues from pre-matriculation to graduation.
Below are the key areas of responsibility:
Administration:Vision and Management of Overall Training Programs (40%)
This position has responsibility and decision-making authority in tandem with the DTC Chair for issues related to the six graduate programs based in the Division of Epidemiology and Community Health.
Sets vision and priorities, anticipates/foresees issues and problems, develops and recommends alternative solutions to faculty and the DTC Chair, ensures smooth coordination across all aspects of graduate education programs. Oversees project planning, and adherence to Division, School, University policies and procedures for the Division in relation to the six graduate education programs. Develops strategies and solutions for DTC Chair, Program Directors, Division Head, and other faculty. Helps to maintain integrity of Division graduate education programs. Serves as the administrator of the DTC
Leadership and supervision responsibilities for the graduate studies group which includes two P&A Coordinators, two labor union represented staff, and two graduate students in the SS office. Motivates and advises staff to help them grow in their job and develop new leadership and problem-solving and conflict resolution skills. Sets realistic deadlines to meet goals; adjusts long-term and mid-range plans as necessary to accommodate change in plans or policies. Works with staff to accomplish unexpected tasks while not losing sight of larger projects. Plans strategies to improve student services and oversees implementation of plans
Makes curriculum and policy recommendations regarding the six graduate education programs, usually those impacting all or several Division programs e.g., teaching assistant policies and budget
Provides ongoing training to faculty regarding graduate education program policies and procedures, e.g. new faculty hires, new program directors, information at monthly Division-wide faculty meetings
Serve as a key member of the EpiCH Operations Team to represent student services and contribute to Division programs and initiatives with an eye toward innovation, partnership with other teams, and alignment with strategic plans
Works in partnership with the School of Public Health and other University entities (e.g., Graduate School, Office of Equity and Diversity) to support the student experience
Maintains Student Services Office budget
Prospective and Current Students: Admissions and Retention (25%)
Recruitment: This position coordinates outreach and recruitment activities related to prospective master's level applicants to the Division in collaboration with program directors and the School of Public Health’s Student Services Office-explains the program and its requirements, explains the admissions process, offers advice to prospective students to assist them to prepare the strongest application possible. Works with applicants to connect them with potential faculty advocates, introduces them to current students, promotes the program to encourage potential applicants to apply, and the applicants who are admitted to accept the offer
Admissions: manages the admissions process for all five of the master's level admissions committees and PhD program. This position develops targeted communications to admitted applicants to encourage matriculation and regularly engages with applicants at all stages of the process to ensure the messaging received is useful and timely
Scholarships: This position coordinates scholarship awards for the Division programs and is responsible for ensuring all available scholarship funds are used in the intended spirit of each donor.
Metrics: This position works in collaboration with program directors, DTC Chair, and the School of Public Health, Student Services Office to determine what admissions metrics need to be captured and uses those metrics to guide the admissions/recruitment process including:
Where to target recruitment efforts;
Identifying admission trends early enough to intervene if concerns are developing;
Determining what makes an applicant successful (test scores, GPA, experience etc.)
Determining the overall "right" size of the program etc.
Advising and Student Support: This position works with program directors and staff to coordinate and implement our new advising model. Our advising model seeks to ensure that all students receive the support and resources they need to be successful in their programs. Our model has five major components: Community Building and Inclusion, Professional and Career Development, Academic Advising, Program Support, and Faculty Advocate
Marketing: This position is responsible for developing and executing the marketing strategies for each Division program in collaboration with the Division leadership and School of Public Health. This involves creating and reviewing web content, development of distribution materials, leading recruitment efforts at targeted Universities and programs, and overseeing communication materials with prospective and incoming students.
Faculty Support (15%):
This position serves as advisor or "coach" to several different (and separate) faculty groups on issues related to the graduate education programs. The groups are: (1) the Division of Epidemiology and Community Health (EpiCH) faculty (N= 51); (2) The Clinical Research MS graduate faculty body (n = 77), an elected body of faculty specific to this major with members from all Academic Health Center Schools (Medicine, Public Health, Nursing, Pharmacy, Veterinary Medicine, Dentistry); (3) the selected program directors (including directors of graduate studies) for the six different graduate education programs and the Division Training Committee Chair; (4) faculty learning communities which focus on curricular and public health practice issues.
Faculty support can include:
interpreting and developing policies and procedures
developing strategies to impact and change policies and procedures;
developing strategies to resolve problems and conflicts in faculty advising relationships with master's and doctoral students;
developing strategies to resolve problems and conflicts with faculty colleagues
Curriculum Development (20%):
Maintain an overarching view of the goals and initiatives of the programs in the Division and look for overlapping issues and opportunities for collaboration between programs
Collaborate with program directors to establish program goals and a process to achieve goals.
Gather feedback from students, alumni, and employers to establish best practices, look for inefficiencies, identify potential gaps in curriculum, and consider areas for quality improvement.
Regularly review the program curricula and syllabi for courses to ensure established competencies and desired skills are sufficiently covered
Work with programs to modify curricula or create workshops/training as needed based on focus groups, course evaluations, curricula reviews and market trends
Work with individual programs to facilitate and sustain the creation of new programs or tracks and minors
Assist Division instructors with navigating the course approval process for creating new courses and help increase or enhance enrollment in existing courses. Also, look for opportunities to better link course offerings with the needs of programs
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
The Division of Epidemiology and Community Health is seeking a self-motivated individual with positive energy and passion to provide vision and leadership for its Student Services Office.
BA/BS with at least 6 years of experience working in student affairs or a related area
Experience building and supporting a high-performance team
Experience working with students from diverse cultural and academic backgrounds and life experiences
Strong interpersonal skills and the ability to work effectively with students, faculty, staff, and alumni and interface with external audiences
Advanced management and organizational skills, able to balance short-term deadlines and long-range initiatives
Advanced “customer service” skills
A high level of curiosity about how to constantly improve the student experience (A “big picture” thinker and motivator)
Effective problem solving skills
Strong communication skills to effectively communicate information to internal and external audiences
BA/BS with at least 10 years of experience working in student affairs or a related area
Master’s degree with at least 5+ years of experience working in student affairs or related area
Experience working with graduate students
Internal Number: 340848
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.