The College of Education and Human Development (CEHD) Financial Services Office is seeking two Finance Professional 2 positions. This role provides intermediate financial services support, fiscal monitoring, compliance, and consultation to assigned portfolios, which are predominately academic departments. Specific department assignments have yet to be determined.
The position works within policies and procedures in the areas of budget, financial management, compliance and audit, reporting, and department operations. This position specializes in accounting for sponsored and non-sponsored funds, including federal, state, business, and non-profit sponsors, state funding allocations, internal/external sales & services, foundation, and other unrestricted and restricted funding. The incumbent is responsible for developing budgets, customized reporting data queries/downloads, financial forecasts and projections, and consulting with unit leadership (faculty PI(s), staff, department chairs, administrators) regarding financial results. This position works with other CEHD Financial Services Office (FSO) team members to accomplish the budget and financial work of the college and is expected to develop and maintain strong skills in all areas of service.
The role works with a diverse group of colleagues from varying backgrounds, communities, and identities, and actively supports and advances the University’s commitment to equity, diversity, and inclusion.
Financial Management and Accounting (45%)
Ensure accurate and appropriate costing of personnel expenditures through payroll reconciliation and auditing; identify and process corrections.
Review, monitor, and reconcile financial activity for sponsored and non-sponsored funds, internal and external sales revenue, and endowment funds, to ensure appropriate fund usage; initiate and process journal entry corrections.
Approve financial expenditures to ensure fiscal compliance related to procurement card activity, cash advance, employee travel and expense reimbursement; partner with document preparers/processors and certified approver to ensure accuracy and adherence to policy and procedure.
Monitor, plan/forecast, and report scholarship utilization, projections, spending plans, and processing/awarding.
Coordinate the course fee review, remove and add fees, submit justification, support documentation, reconciliation, entry, and approval workflow.
Coordinate with external/internal sales business managers in developing business plans, rates, and contracts; facilitate the annual reporting for accounts receivable and external/internal sales.
Coordinate effort certification processes, ensuring compliance and deadlines are met.
Coordinate the fiscal management and monitoring of multiple grants associated with multiple PIs from all backgrounds and communities; ensure compliance of applicable policies and regulations.
Partner with Sponsored Projects Administration (SPA), and Sponsored Financial Reporting (SFR), and external sponsors from a variety of backgrounds and identities to manage sub-awards, reconcile/resolve inconsistencies, and close-out awards.
Provide consistent and informative communication through routine interactions with PIs and project staff throughout the lifecycle of grants.
Ensure optimal service levels for assigned units through the FSO Service Level Agreement and related memoranda.
Reporting and Analysis (35%)
Develop routine, customized, and ad hoc financial reporting for assigned accounts and PIs; gathering data from a variety of sources.
Analyze fiscal data for anomalies; investigate anomalies and recommend solutions.
Develop and present fiscal trending and projections data that inform faculty, PI(s), staff, etc.
Prepare budgets for assigned departments, centers, programs; proposals and assigned projects/grants.
Coordinate the development of all funds annual budgets; EFS budget entry.
Ensure budget deadlines are met and fiscal year-end close-out.
Identify gaps in revenue and/or expense.
Bachelor's degree plus two years of professional experience or a combination of related education and professional experience totaling six years.
Demonstrated experience in accounting/fund accounting, budget development, and/or other financial management.
Demonstrated ability to collaborate well with people from a variety of backgrounds, communities, and identities.
BA/BS degree in accounting, business, public administration, finance, economics or a related field.
Experience in analyzing financial data, grant management, and monitoring complex budgets and contracts
Advanced computer skills including spreadsheet development and maintenance using Excel and web database reporting.
Demonstrated ability to effectively manage priorities, coordinate multiple assignments simultaneously, and meet deadlines
Experience delivering high level customer service, including proactive communication and ability to troubleshoot and resolve issues
Certified approver (UMN internal applicants, passed exam 1 and 2); expectation to pass both within 12 months of employment.
Internal Number: 339732
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.