Research Support - Laboratory/Non-Laboratory, Staff/Administrative
RESEARCH OFFICE INTERNAL GRANTS AND ADMINISTRATIVE SPECALIST (Grants and Contracts Professional 2, 8222GC) This position will provide management of the internal funding programs in the Office of the Associate Dean for Research and provide project management and administrative support and research related programs in the Office of the Associate Dean for Research. This position reports directly to the Associate Dean of Research.
Approximately 0.30 FTE will be directed towards the pre-award management of 7 internal competitive grant programs distributing ~ $800,000 per year. Duties include:
1. Responsible for the design, building and execution of internal funding competitions within our grants a management system, including design of submissions, reviewer rubrics, scoring systems and progress reports (InfoReady Review https://www.inforeadycorp.com/review-for-research-administration). 2. Distributing requests for proposals, responding to investigator inquiries and troubleshooting technical and content problems for internal grants programs. 3. Receipt and collation of letters of intent to submit a proposal, receipt of applications and technical review for completeness/compliance with application instructions and review of budgets for compliance with budgetary restrictions based on funding source. 4. Organizing proposal reviews including: convening committee meetings, documenting discussions during review meetings, collecting and collating written reviews, analyzing and preparing descriptive statistics from preliminary review scores, identifying discrepancies in preliminary scores, drafting review meeting summaries for each proposal and managing real-time proposal scoring during review meetings using polling software.
Approximately 0.30 FTE will be directed towards post-award administrative support for internal grant programs. Duties include:
1. Setting up awards in the National Institute of Food and Agriculture’s REEPort system (federal post-award management system), facilitating and assuring annual and final progress reporting for all awards by providing reminders and assisting faculty with completion of awards in the REEport system, including calculating FTE and employee classifications for the reporting period for faculty investigators. 2. Identifying and assigning reviewers for progress reports for internal grants. 3. Setting up national and multistate program participants in the National Institute of Food and Agriculture’s National Information Management & Support System and completing appropriate appendices. 4. Tracking faculty outputs from internal funding awards including new extramural funding, new publications, patents, etc. and developing automated data collection protocols and troubleshooting missing/incomplete data. 5. Ensuring that research output data is recorded via Experts@Minnesota (Elsevier’s Pure software) to ensure accurate reporting of outputs from internal funding initiatives. 6. Collate and analyze outputs from prior internal funding and generate bi-annual reports for the associate dean for research, dean and department chairs.
Approximately 0.20 FTE will be directed towards project and event management, including Research Day and other projects/events as needed. Duties include:
1. Create and maintain competition content such as application instructions, templates, etc. 2. Create and manage the InfoReady competition for application submission, assignment of reviewers and review of competition submissions. 3. Work with research communications specialist and the communications team to create and send out messaging related to event and distribute information to event personnel prior to and day of the event 4. Work with the Research Day Committee to distribute tasks and ensure follow-through 5. Coordinate personnel on day of event either virtual or in person 6. Convene the Research Day Committee meetings and document ideas and progress and develop technology solutions as needed. 7. Investigate, budget and implement in person and virtual components of the Research Day event 8. Schedule event space, in person or virtual.
Approximately 0.10 FTE will be directed towards knowledge management for the Research Office. Duties include:
1. Serving as the research office’s key source for knowledge management by developing and maintaining an integrated approach to identifying, capturing, evaluating, retrieving, and sharing the research office information assets such as shared documents, policies and procedures. 2. Creating information architecture for the research office to ensure that everyone can find the information they need quickly by establishing document taxonomies, creating digital workflow systems (e.g., Google forms or Qualtrics surveys and backend data repositories), creating a logical and intuitive file system for shared drives, etc. 3. Maintaining the research office information architecture ensuring users understand taxonomies and file structures, have access to the most recent document versions and ensuring user access by adding and removing permissions and/or people from user groups. 4. Identifying, locating and archiving institutional knowledge by capturing previously un-captured expertise and experience through the use of knowledge sharing environments such as online collaboration platforms (e.g., Slack); in essence converting personal knowledge into shared knowledge resources. Administering the research office collaborative workspace. 5. Upgrading the collaboration tools/environment as needed and teaching users to use more advanced features associated with collaboration platforms, like mapping a drive, establishing a workflow, etc. 6. Maintaining shared project management tools for the research office team (i.e., Trello Kanban board, quarterly objective and key results documentation, etc.) and teaching users to use these tools. 7. Establishing and maintaining standard operating procedures for knowledge management and collaborative project management tools.
Approximately 0.10 FTE will be directed towards general administrative support of research programs. Duties include:
1. Providing general administrative support for Associate Dean of Research 2. Purchasing as needed 3. Process CPS requests for invoices as needed 4. Coordinate with research communications specialist and research development and administrative specialist to complete biweekly newsletter in Salesforce 5. Collect announcement and event information for distribution to the college via biweekly newsletter
All required qualifications must be documented on application materials
Required Qualifications: BA/BS plus two years of experience or a combination of related education and work experience to equal six years.
Internal Number: 340353
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.