Assistant Director, Alumni And Parent Engagement Advancement
Description Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of Minneapolis/St. Paul, MN.
JOB SUMMARY: This position reports to the Director of Alumni and Parent Engagement to support a strategic plan for engaging alumni, parents and friends with one another and the College. The Assistant Director will plan, manage, and execute programs and engagement opportunities to foster relationships and deepen engagement and philanthropy for the advancement of the College. This position requires a significant understanding of fundraising and donor relations.
*This position is full-time, 52wpy, and exempt (salaried)*
DUTIES AND RESPONSIBILITIES:
Reports to the Director of Alumni and Parent Engagement; works closely with the Associate Vice President for Advancement and other members of the gift planning staff.
Works consistently with the entire Institutional Advancement staff, and as required, the President and executive staff, campus leaders in various departments, faculty, volunteer leaders, and alumni and donors.
Manages student employees, including full-year employees (1-2 students) and those that serve as homecoming (10-20 students) or reunion (20-30 students) ambassadors.
Provides primary leadership for all phases of event design and execution (logistics, programming, and communications) for signature programming (Homecoming; 2000+ annual attendees and Reunions; 1000+ annual attendees) as well as over 50 on-campus, regional, national, and virtual events where the primary audience includes ~40,000 combined alumni, parents, and/or friends of the College.
Manages the development and execution of highly-detailed and interconnected elements of signature events and/or multiple non-signature programs simultaneously; coordinates tailored, high-impact deliverables for distinct groups varying from dozens to thousands of constituents.
Develops infrastructure and implements strategies to engage in-person, virtually and/or digitally based on class year, geographical location, affinity, and other characteristics to maximize enduring, positive relationships between constituents and the institution.
Works closely with members of the Advancement team charged with managing the Gustavus Fund and reunion giving, consults with the Director and the Associate Vice President for Advancement, supports Gift Planners and Donor Relations staff, all to coordinate in delivering programming that meets the high-stakes needs of donor cultivation and philanthropy.
Manages the work of the Programming Committee of the Alumni Association Board of Directors and work of other Alumni Association volunteer leadership (Class Officers, Chapter Officers, Gustavus Recent Alumni steering committee, and others) by co-leading meetings, recruiting new volunteers, engaging current members, and serving as a departmental liaison to constituents and/or committees as requested.
Develops, updates, and produces printed and electronic materials needed to support events and engagement opportunities, including promotional materials, printed programs, signage, etc. in partnership with the Office of Marketing and Communication and/or members of the Advancement team.
Designs and executes assessment plans to evaluate the impact of programming and engagement initiatives, recommending and implementing opportunities for growth in the spirit of continuous quality improvement.
Manages portions of the departmental budget directly linked to programming and events, maintaining a steadfast commitment to efficiency and good stewardship of institutional resources; provides feedback regarding budgetary adjustments as needed.
Participates in appropriate professional organizations.
Bachelor's degree from an accredited higher education institution.
Strong oral and written communication, critical thinking, problem solving, and organizational skills.
Exemplary commitment to customer service, timely and consistent follow-through, and transparency and tact in decision making.
Ability to work both as a self-motivated leader as well as a collaborative and dynamic team member.
Sophisticated computer literacy and general social media savvy.
Strong motivation for success and unwavering dedication to excellence.
Willingness to participate in evening and weekend activities.
Experience in alumni relations, fundraising, event planning, and/or similar non-profit development or constituent outreach.
Track record of forging strong working relationships with others and capacity for instilling confidence and trust among internal and external constituents.
Occasional lifting of materials used for events or programs; weight unlikely to exceed 30 lbs.
Ability to travel to on- and off-campus locations to attend meeting with constituents and events held off site.
Ability to work at a computer for extended periods of time.
Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application. A complete application will include the following attachments. Incomplete applications will not be reviewed by the search committee.
Contact information for three (3) references
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus Adolphus College seeks employees who are committed to and will actively contribute to our efforts to celebrate cultural and intellectual richness and be resolute in advancing inclusion and equity. The Gustavus Acts strategic plan renews our commitment to equip students to lead purposeful lives, and to act on the great challenges of our time by diversifying and expanding the Gustavus community and delivering a distinctive and integrated liberal arts education. We are committed to fostering a community that embodies the value of a liberal arts education rooted in heritage and pluralism. We engage in this work at a coeducational, private, Lutheran (ELCA), residential, national liberal arts college of 2200 students.