The education coordinator is a core member of the Divisions of Pediatric Hematology Oncology and Blood and Marrow Transplantation as well as the Department of Pediatrics' Education Team. The coordinator's responsibilities contribute primarily to the academic and research missions of the department. Their primary duties relate to administrative coordination of medical education for pediatric subspecialty fellows, pediatric residents, and medical students training in pediatrics.
This position requires periodic hours outside of the typical workday.
We are seeking to enrich the diversity of the University community, and invite applicants from diverse communities and cultures to apply.
60% - Fellowship Program Coordinator • Overseeing the day-to-day activities of assigned pediatric fellowship programs, working in conjunction with the Program Director and the Pediatric Education team. • Lead administrative planning for all aspects of fellowship medical education, including onboarding & orientation, human resources, scheduling, assessment, recruitment, data management, policy development, accreditation, grant appointments. Become expert in all areas of applicable fellowship administration. • Implement assessment tools and processes using current resources and systems that maximize feedback and meet accreditation requirements. Monitor evaluation completion. Provide reporting. • Administer fellowship finances. Provide guidance to fellows and accountants about funding sources and fellowship nuance. Process reimbursements and other programmatic purchasing. Provide reporting. • Manage fellow conference offerings and logistics. • Complete timely multiple programmatic surveys. Monitor and direct completion of fellow and faculty surveys. • Facilitate in-training exam process (obtaining tests, coordination, communication, and follow up). • Track and submit ABP fellow information and board requirements. • Responsible for the development, currency, and conduct of the fellowship website. • Responsible for formulating fellowship program policy and process in partnership with the program director and other leadership. • Responsible for identifying communication needs, developing appropriate communication tools and lists, and overseeing participant lists. • Provide operational link between the department's education administration, affiliated sites, community clinics, other stakeholders, and fellows for teaching activities. • Actively participate as member of departmental Fellowship Program Coordinator team.
35% - Learner Coordination and Management • Coordinate rotations for medical students and residents rotating through Pediatric Hematology/Oncology and Pediatric BMT programs. Serve as primary administrative contact for learners. • Maintain curricular documents including course listings and welcome materials. Facilitate completion of course evaluations. • Partner with faculty leadership in the development and hosting of web-based educational materials. • Serve as primary administrative contact for all observers and other visiting learners to include volunteers, undergraduate students, graduate students, international medical graduates. For all learners, coordinate acceptance, tracking, document completion, compliance.
5% Other Duties as Assigned
All required qualifications must be documented on application material
Required Qualifications: •Bachelor's degree, or a combination of education and related professional experience to total four years •Experience working within a clinical, research, or higher education setting •Excellent technical skills, including competency in word processing, spreadsheet, and scheduling programs; Must be adept at learning new software •Excellent interpersonal skills including written and verbal communication skills as well as thorough knowledge of English grammar, punctuation, and spelling •Responds to inquiries professionally, accurately and timely •Strong planning, organizational, and execution skills with ability to meet deadlines and shift priorities •Demonstrated ability to learn, interpret independently, and apply a variety of complex policies and procedures •Demonstrated experience working with sensitive and/or confidential information and documents, including student information
Preferred Qualifications: •Work experience in a higher education setting •Working knowledge of important medical education systems and organizations such as RMS data system, ACGME accreditation, American Board of Pediatrics, NRMP match, and ERAS application tool •Experience with Electronic Financial System (EFS) •Strong excel and/or data analytic skills •Demonstrated ability to effectively work across varying levels of an organization, i.e., leadership, colleagues, and trainees
Internal Number: 340112
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.