This position provides support to two CLA Departments, one Center and one Program —Department of Classical and Near Eastern Studies, Department of Cultural Studies and Comparative Literature, Center for Jewish Studies, and Program in Religious Studies, strategically working to align the budget, curriculum management, department data systems, research-related operations, facilities, human resources, technology, and other operational areas. This position interacts collaboratively with the college's operational directors and is responsible for cultivating and maintaining strong and effective relationships with faculty, visiting scholars, staff, students, and other key constituents within and outside the University.
Strategic Planning and Operational Management (40%)
Collaborate with the department chairs and directors to determine upcoming and future priorities. Participate in the departments’ and programs’ strategic planning processes. Support the development of new initiatives and realignment of existing programs through oversight and management of processes and systems. Manage and delegate project tasks in the departments. Anticipate, plan and manage the daily and strategic administrative operations of the two departments. Investigate and resolve administrative problems. Collaborate with the department chairs to ensure the collection and maintenance of data regarding courses, programs, department process results, staff productivity, and resource efficiency for use in trend analysis and decision making. Serve as key administrative liaison between the department and college personnel/other University units, as well as constituents outside the University. Organize and participate in fact-finding missions and problem-solving/results-oriented meetings. Provide leadership for administrative staff and foster a professional working environment within the department. Coordinate data collection for responding to internal and external surveys. Work with the chairs/directors (and others) to develop external communication strategies, priorities and messages. Create a positive, team-oriented working environment. Serve as Chief of Staff, coordinating all aspects of unit management.
HR Supervision (30%)
The Administrator is responsible for the hiring, training and supervision of four employees in all aspects of department operations, including a 75% staff position in the Center for Jewish Studies. The Administrator will assume overall responsibility in all areas covered by departmental staff and collaborate with staff in the program areas they support. Serve as department contact for HR issues of all employee groups (Student Workers, Labor Represented, Civil Service, P&A, and Faculty). Administrator will create and establish consistent workplace policies. Redistribution of workloads based on changing needs of the departments and program. Provide advice and consultation to department chairs and directors, regarding complex issues of P&A, Civil Service, and Labor Represented staffing, compensation, Equal Opportunity/Affirmative Action (EO/AA) issues.
Financial Planning, Management and Reporting (20%)
Advise and assist the Chairs/Directors on fiscal issues related to payroll, operational funding, curriculum management, faculty research and retention, as well as sponsored funding and University of Minnesota Foundation (UMF) investments. Manage development of annual/multi-year budgets and budget proposals and forecast expenditures. Work collaboratively with the Directors of Graduate Studies and the Directors of Undergraduate Studies to coordinate graduate student teaching and grading appointments.
Direct the departments’ fiscal activities, including long-range fiscal planning; Provide departments approval for expenditures in compliance with University, college, and department policies and procedures; Direct ongoing budget activities through coordinated effort with the College, the University Foundation (UMF) and other campus units. Monitor monthly and/or quarterly reports for consistency in spending plans. Review and sign off on bi-weekly payroll abstract. Research and resolve payroll issues.
Oversee the management of the departments’ physical facilities and building services, working with Facilities Management (FM) and the East Bank FM personnel and the University of Minnesota Police Department (UMPD) and Central Security. Oversee development and maintenance of facility renovation plans. Coordinate space planning, allocation, and reporting. Work with FM on building emergency plans.
Bachelor's Degree plus six (6) years of professional level administrative experience, with at least 4 years of increasing responsibility in academic administration, government or comparable professional setting
Two (2) years of supervisory experience in a professional work setting (Supervision of student workers is not considered viable for this requirement.)
Experience with two or more of the following: human resources, academic searches, promotion and tenure, curriculum management/course scheduling, graduate programs, or budget planning and financial resources management
Experience providing support, guidance, or collaborating with leadership in a professional setting
Demonstrated ability to balance competing demands, set priorities, anticipate needs, and manage multiple projects simultaneously
Experience researching, interpreting, and applying policies
Additional COVID-19 Requirements:
Personal cell phone to be used for work purposes
Access to a reliable internet connection and ability to work remotely when unit offices are closed due to the COVID-19 pandemic (Although there may be some remote work options after August 1, 2021, a unit administrator is typically expected to work on campus.)
Administrative experience at the University of Minnesota or in a higher education setting providing assistance to the Department Chair or Director of an academic department
Master’s Degree or advanced training in business, human resources, finance or a related field.
Ability to make sound decisions, set priorities and work in a fast-paced environment with deadlines and interruptions
Ability to bring creativity to the position (Successful candidate must be creative and focused attention (attentive) to business and staff needs, as well as perform at a high level of discretion, integrity and confidentiality
Successful experience with course scheduling, academic searches and promotion and tenure processes
Experience with Fiscal and or HRMS software such as PeopleSoft, EFS, CCS and ECAS
Proven ability to be comfortable with ambiguity, develop timelines, implement innovative business strategies, identify problems and solutions, and conduct systematic processes reviews and improvements
Experience and/or commitment to learning about and working with diverse groups of people
Excellent verbal and written communication skills, including the ability to communicate effectively with diverse constituencies.
Demonstrated ability to take initiative and work independently.
Internal Number: 339909
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.