The Senior Research Administrator position for the Basic Sciences Administration (BSA) provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. The Senior Research Administrator position serves throughout the unit, in both departmental and center support, in support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.
Constituency will be determined based upon candidate experience and unit needs and will support approximately 8 faculty of varying portfolio size and complexity. BSA supports the Departments of Biochemistry and Molecular Biosciences, Cellular and Developmental Biology, Microbiology and Immunology, Pharmacology, and Physiology, as well as Center for Genetic Medicine and the Simpson Querrey Institute for Epigenetics.
Typically administers multiple research projects such as:
Complex multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a more complex small to mid-sized unit
NIH U-approximately $500K+/yr. over multiple yrs.
NIH P-approximately $500K+/yr. over multiple yrs.
NIH T-approximately $100-$200K+/yr. over multiple yrs.
DOD and industry awards
Center or program grants
Proposals with cost sharing
Non-funded negotiations such as NDAs, user agreements
Manages pre-award administration of grants and &/or contracts.
Coordinates proposal submission.
Coordinates budget and justification preparation.
Completes sponsor and university proposal forms.
Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
Creatively and proactively evaluates and resolves problems and makes decisions.
Coordinates post-award activities.
Monitors execution of all financial transactions in research portfolio.
Forecasts & provides information for reports on financial status of projects.
Manages day-to-day financial functions.
Verifies that protocols are linked to chart strings; labor distribution assignments.
Completes expenditure reviews.
Reconciles monthly payroll entries.
Verifies & processes cost share entries.
Prepares & submits invoices to sponsors.
Identifies program income issues.
Proposes resolutions to overdrafts.
Prepares interim & final financial reports.
Facilitates account close out activities.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Provide leadership by cooperatively anticipating, coordinating, strategizing
5 years of research administration experience in a university or academic hospital environment preferred.
Knowledge of National Institutes of Health policies and procedures.
Understanding of OMB Uniform Guidance, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the PHS Grants Policy Statement.
Preferred Competencies: (Skills, knowledge, and abilities)
Knowledge of Northwestern's enterprise systems including NU Financials, InfoEd, ERS, and Cognos.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40402
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.