General Responsibilities: Provide financial and accounts payable support to seven RRCs (University Services Administration, University Health & Safety, Public Safety, Facilities Management, Capital Project Management, Office of Human Resources and Planning, Space & Real Estate). Ensure departments are adhering to University policies and procedures, explaining and providing context as needed. Provide support to University Services Finance staff. Co-manage students.
Financial Administration Services (60%) Voucher Specialist for invoices utilizing three different software systems. Monitor and reconcile account transaction activities. Work with Accounting Services on Payment Applications related to construction projects. Process internal billings for charging to University departments, ensuring accuracy of data and posting of vouchers.
Audit, correct (if necessary), and advance the daily a/p and daily project accounting interface files to EFS. Review asset information and categorize capital purchases appropriately. Reconcile interface batches monthly.
Research, analyze and resolve financial problems, to include general account transactions, interface reconciliations, missing purchase orders, invoices, and procurement card transactions.
Serve as subject matter expert to University Services staff and customers by explaining University Services and University financial policies and procedures.
Customer Service (20%) Provide excellent customer service and communication to internal and external clients. Review account activity and disputes with vendors, researching and analyzing issues, working to ensure resolution. Reconcile vendor statements, review payment status requests, respond to invoice inquiries, administer new supplier request process, and update existing suppliers.
Operational Support (20%) Assist Finance staff as needed: help to compile and audit data for the annual pollution remediation report used on the University’s Annual Financial Statements, enter annual budgets to EFS, audit and reconcile ISA work between units, help with grants, and prepare reports as requested.
Participate in special projects as assigned. Examples include design and testing software for conversion to new procurement software, design and testing software for imaging, and design and evaluation of reports. Participate on committees and task forces throughout the University, representing University Services and its needs.
Co-manage students; to include hiring, training, and assigning work. Train new staff across University Services on systems, policies, and procedures.
Required Qualifications: High school diploma/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience. Demonstrated ability to learn and utilize enterprise software systems, such as PeopleSoft. Proficient computer skills with Microsoft Office (Word, Excel, PowerPoint) and/or Google Applications (Drive, Docs, Sheets, Calendar).
Preferred Qualifications: Enterprise Financial System training to include Basic Accounting, Chart of Accounts, Create Expense Reports, and Create Requisitions. Detail oriented with ability to prioritize multiple tasks, problem solve, and exercise independent judgment.
Internal Number: 333796
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.