This position is responsible for supporting the School of Education’s Academic faculty and staff, which includes three Departments, each led by a faculty Chair and the academic programs that belong to each area. Under the supervision of the School of Education’s Administrative Manager, this position will assist with budget analysis, compliance, payments, transfers, expense reconciliations, and reporting assistance. This position will be a part of the School of Education Business Office Finance Team.
Specific Duties & Responsibilities:
Assist Administrative Manager supporting all administrative and financial needs of the Academic Programs
Monitor personnel and non-personnel expenditures for all academic program budgets
Complete monthly verification and reconciliation of expenses for non-sponsored accounts
Independently perform detailed analysis to ensure compliance with sponsoring organizations’ policies and procedures as well as with relevant University policies and procedures
Provide thorough analysis of financial data in order to determine/recommend actions
Trend and forecast funding sources to determine availability of funds for support of expenditures and make recommendations for alternative sources of support when funds are not available
Discuss any shortfalls or surpluses with the Administrative Manager
Identify issues with procurement, contracts, payroll eforms, payments, and budgets and directly communicate to Administrative Manager
Monitor receipt of payments from external and internal entities
Monitor receipts to ensure payments are properly applied to non-sponsored accounts; this requires working with Faculty/Staff and Accounts Receivable Shared Services
Develop and prepare financial reports for forecasting and results analysis using various software applications such as spreadsheets; and university systems such as SAP, and Analysis
Keep abreast of policy, procedure and governmental regulation that apply to non-sponsored applications to ensure compliance
Ensure all expenses are allowable and allocable
Audit and approve travel according to University policy
Prepare cost transfers to allocate expenses to appropriate accounts
Prepare online payment requests, as needed
Review Academic Pcard transactions and ensure University compliance
Prepare (invoices) in SAP, as needed
Track documents from creation to payment and trouble shoot any problems that may occur
Provide backup support within the department,as needed, during times of excessive workload and/or absence of others
Maintain documentation to support financial transactions
Serve as point of contact for questions regarding transaction policy and procedure
Carry out other related duties, as assigned
Minimum Qualifications (Mandatory):
Bachelor’s degree in finance, accounting, or other related field
One year of related progressively responsible experience
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Level of Independent Decision Making:
On a regular and continuous basis, exercise administrative judgement and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area
Internal and External Contacts:
Other JHU Administrative Offices, Edu Fac, IEP, PSL and CRRE Faculty and Staff, SOE Business Office, External Sponsors
Special Knowledge, Skills, and Abilities:
Solid understanding and knowledge of financial assumptions, university and sponsoring agency policies and guidelines
Knowledge of JHU and SOE budgetary policies and procedures
Ability to multitask and manage multiple priorities and to respond quickly to changing needs and balance competing priorities
Must have excellent interpersonal and customer service skills
Excellent written and oral communication skills
Must have the ability to exercise administrative judgment and assume responsibility for consequences and results of actions
Proficiency in the use of SAP, software applications, including Word and Excel, databases, spreadsheets
Highly detail-oriented individual capable of working in a very dynamic and fast-paced environment; with excellent organization skills; be able to work independently and make independent and well thought-out decisions and recommendations quickly and accurately
Excellent knowledge of accounting, payroll principles and record keeping, and strong analytical skills and problem solving abilities
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $22.32 to $27.20 per hour Employee group: Full Time Schedule: M-F, 8:30am - 5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60000005-Office of Finance and Administration Personnel area: School of Education
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.