Fiscal Management – 40% • Serve as primary source of information regarding departments, college, and university fiscal policies and procedures; explain complex fiscal policies and procedures; ensure compliance with University or Sponsored policies; maintain departments’ financial records. Keep faculty, staff and students updated on policy and procedure changes. • Initiate, review, approve and reconcile various financial transactions including purchases, PCards, travel, subject payments, journal entry, accounts payable, travel authorizations, vendor payments, purchase orders, contracts for professional services, honoraria payments, cash advance, check requests, and expense reimbursements. • Work with Department Administrator and Accountant on new accounts, budget management within each account and maintenance of departmental chart of accounts. • Lead Chrome River Navigator. Assist employees as needed with reimbursements. • Assist departmental chairs in managing the cycle of co-sponsorships by tracking expenses and providing reports
Financial Award Management-35% • Provides expert knowledge of University and Federal regulations, policies, and procedures related to and impacting accounting and grants management. Serve as a liaison with applicable University and Collegiate Offices. • Key contact for scholarship management to include application management, working with Graduate Programs and Undergraduate Programs to identify students for scholarships/awards, processing award payments in Intersections, and assisting in collection of thank you letters to donors from award recipients and letters of recommendation to applicants. • Work closely with Administrator and Accountant on oversight for grants, faculty research awards, and sponsored funding assistance. Assist in grant writing, managing deadlines, reporting, compliance, disseminating information as appropriate. Liaison between units, central offices and college contacts. • Responsible for tracking departmental and faculty operating accounts such as: award recipients for scholarships, grants, and other financial awards; start up packages; faculty research accounts; internal University grants and awards • Manages department’s donated funds in Donor Management system and assist Chairs, DUS and DGS with projections and planning
Office Manager – 25% • Reserve hotels, flights and travel arrangements for guest scholars as needed. • Coordinate reception area business processes for in-person, phone, and email inquiries from students, faculty, staff, and the community • Responsible for space and facilities issues including issuing keys, maintaining access records and addressing safety concerns if/when they arise, work on emergency plans and space planning. • Coordinate department purchasing • Responsible for maintaining the organization of shared documents/archive in the Google Drive and Shared Drive for each department. • Update operating policies, manuals, handbooks and directories as requested or needed.
The Financial Preparer and Award Specialist (1858 Principal Accounts Specialist) is a 50% time position supporting two departments: the Department of French & Italian and the Department of German, Nordic, Slavic and Dutch. This position prepares and ensures timely, accurate processing of financial documents and monthly reconciliation of accounts. This position also services the reception area for both departments.
The schedule for this position is Monday through Friday, 12:30-4:30pm (20 hrs/week)
High school diploma/GED and two (2) years of general accounts transaction experience. Training/education may be substituted for some of the years of experience.
Experience using MS Excel, Word. Experience with spreadsheet development.
Experience with PeopleSoft.
Available to work Monday through Friday, 12:30-4:30pm
Strong written and oral communication skills.
Aptitude for details and numbers.
Evidence of exceptional organizational, planning and problem solving skills.
Demonstrated ability to provide excellent customer service while maintaining compliance with University and federal policies and procedures.
Demonstrated ability to manage multiple tasks and work both independently, as well as part of a team.
Demonstrated ability to work with diverse populations
Internal Number: 332095
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.