Academic/Faculty Affairs, Administrative/Support, Other Staff/Administrative, Staff/Administrative
Employment Status: Full-time, "non-exempt" long term temporary position.
Work Schedule: Monday through Friday from 8:00 am to 5:00 pm.
Position Summary: Positions in this classification are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities.
Under the supervision of the Director, the incumbent will provide clerical and administrative support functions for the Office of Academic Budget and Planning such as:
Calendar maintenance, support for meetings including; scheduling, preparation of agendas, and taking and distributing minutes.
The incumbent will be responsible for maintaining tracking systems for budget transfers, and budget requests.
Understanding of chartfield strings and how they relate to the various funds used within Academic Affairs Division is necessary, as the incumbent will review documents for appropriate use of funds and adherence to policies and guidelines before advancing documents through the signature process.
Support Division Space Committee as needed, including, updates to division space inventory; maintain tracking systems for space and renovation requests, and other reporting requirements.
Prepare purchase requisitions, order supplies using an online system, assist with DACS and CIA requests and assist with equipment inventory process as needed.
The incumbent will coordinate and work with individuals at all levels across the campus community and will provide service and guidance when necessary.
The equivalent to three years of experience in general office clerical work is required.
Knowledge and abilities:
Thorough knowledge of office methods, procedures, and practices.
Thorough knowledge of correct English, grammar, spelling, and punctuation.
A working knowledge of budget policies and procedures is desired.
A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required.
A thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages is preferred.
The ability to independently handle multiple work unit priorities and projects is required.
The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required.
The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required.
The ability to draft and compose correspondence and standard reports is required.
The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people.
Proficiency in the use of Data Warehouse, CFS, and Excel is required.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.